Project Management for Beginners using AI and n8n Automation

Participants learn to create practical, smart workflows that automatically collect data from everyday office tools such as MS Teams, Slack, Jira, and others. Through real industry case studies, they also see how automation is used in actual project environments. Using AI, they analyse and summarise information, identify risks and priorities, and generate clear daily or weekly project reports or emails. The workshop focuses on clarity, confidence-building, and practical skills that can be applied immediately.

By the end of the training, learners understand core day-to-day project-management activities and leave with customised automation workflows that save time, reduce manual effort, and significantly improve project visibility and performance.

Day 1 — Project Management and Automations

Training Agenda on Day 1:

• Understand the common tasks a project manager handles every day
• Identify which tasks are repetitive, time-consuming, and ideal for automation
• Learn the basics of n8n (simple drag-and-drop workflow builder)
• Connect everyday tools like MS Teams, Slack, Jira, email, and calendars
• Build your first workflow that automatically collects project updates
• Use AI to transform messages into clean, actionable summaries

Industry case studies presented on Day 1:

• How to automate daily standups or project meetings
• How to automate daily communication for project update

Hands-on (Day 1): Create an automated daily communication and project meetings/ standups update

Day 2 — AI-Driven Project Management Automations

Training Agenda on Day 2:

• Use AI to summarise project discussions, messages, and comments
• Highlight key actions, blockers, risks, deadlines, and decisions
• Combine information from multiple tools into a single workflow
• Create automated daily or weekly project reports for your team or clients
• Make workflows smarter with simple rules (conditions, filters, triggers)

Industry case studies presented on Day 2:

• How to automate task/issue management
• How to automate decisions and risk visibility

Hands-on (Day 2): Automate a complete reporting cycle, decisions and risk visibility (daily/weekly/monthly)

Day 3 — Project Management Automation Toolkit

Training Agenda on Day 3:

• Automate task tracking and make project status transparent
• Use AI to automatically flag risks, delays, and high-priority items
• Create scheduled briefing emails to keep stakeholders aligned
• Add dashboards using Notion, Google Sheets, or your PM tool
• Learn how to test, troubleshoot, and fine-tune automations
• Build your own personalised Project Management Automation Toolkit

Industry case studies presented on Day 3:

• How to automate workload dashboards
• How to automate client progress reporting

Hands-on (Day 3): Automate a complete workflow for your own real project or project from a company in Luxembourg.

By the end of this workshop, participants will be able to:

• Understand essential day-to-day project management routines in the workplace (task tracking, time management, communication flows, risks, priorities, stakeholder expectations, reporting etc.).
• Identify which routine activities can be automated (updates, reminders, dashboards, reporting, task follow-ups etc.).
• Build simple automated workflows in n8n using beginner-friendly triggers and actions.
• Connect n8n to commonly used office tools
• (MS Teams, Slack, Jira, GitHub, email, Excel/Sheets, shared folders etc.).
• Automatically collect updates and information from multiple sources.
• Use AI to analyse messages, discussions, and project data.
• Use AI to generate clear summaries, action points, risks, and decisions.
• Automate everyday office tasks such as:
• • progress updates (client or internal)
  • task/issue follow-ups
  • meeting/standups summaries
  • daily communication updates
  • decision and risk visibility
• Generate automated daily or weekly project reports or briefing emails.
• Build a personalised Project Automation Toolkit with ready-to-use workflows.

• Short, easy-to-follow explanations (no technical background required)
• Learning-by-doing with simple no-code tools
• Interactive demos showing real office and project scenarios
• Step-by-step workflow building guided by the trainer
• Practical business case simulations from real industry situations
• Peer discussions and group problem-solving
• Live Q&A and personalised support throughout the workshop